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[Remote] Executive Administrative Assistant
Note: The job is a remote job and is open to candidates in USA. Capitol Advisors on Technology is currently in search of Executive Administrative Assistants to support their current and future clients. The role involves performing administrative duties for executive management and relieving executives of administrative functions to increase their availability for executive-level responsibilities.
Responsibilities
- Monitor a broad range of communication in order to make scheduling determinations
- Maintain calendar for and provide related support to assigned Senior Executives (3 Senior Executives)
- Perform all actions required to schedule meetings, coordinate, and set up/connect for virtual meetings and conferences using government subscriptions for virtual platforms as required
- Conduct at least one weekly meeting with Executives on their individual calendaring needs, for forward-looking meeting requirements or to discuss challenges with calendars/schedules
- Obtain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others
- Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate meetings and transmission of other pertinent acquisition information
- Provide administrative support to prepare, creating, format, review and edit correspondence, reports, notes, memorandums, letters, presentations, and other forms of communication for conformance with appropriate formatting, procedural instructions, accuracy, typographical/spelling, grammar, and necessary attachment for distribution as directed or as appropriate
- Maintaining main staff directories and organizational charts
- Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers and proper format
- Provide administrative support during meetings, conferences, etc. as requested, and provide accurate note-taking for such meetings
- Follow up with summary meeting notes, action items and/or reports from meetings for distribution no more than 3 days after the conclusion of meetings scheduled for 75 minutes or less. No later than 5days for strategic conferences and meetings lasting longer than 90 minutes
- Gather, assemble, track, prepare, and submit for routing and maintain requisition packages related to OA p procurements/ purchases (i.e., routing sheet, acquisition documents and other pertinent information)
Skills
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position required
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communication skills
- Discretion and confidentiality
- High School degree required
- Previous experience working in a government agency a plus
Company Overview
- CAPITOL ADVISORS OF TECHNOLOGY, LLC develops strategic science and technology partnerships and provide critical management and technology support that helps our clients excel. It was founded in 2003, and is headquartered in Fulton, Maryland, USA, with a workforce of 11-50 employees. Its website is
