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Executive & Admin Assistant

May 26, 2026

About the Company The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management. About the Role We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities. Key Responsibilities From day one • Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues • Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required) • Check and maintain marketing material stock levels across warehouse and office locations via phone/email • Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention • Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail) As trust develops • Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed • Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly • Support calendar management for the owner What We’re Looking For • Strong attention to detail — this role is all about consistency and follow-through • Comfortable working independently with minimal hand-holding • Tech-savvy; comfortable with Google Workspace and confident learning new tools • Basic familiarity with HTML is a plus (not required, but handy) • Good written English for professional email correspondence • Reliable availability during EST business hours (approx. 9am start) • Long-term mindset — the owner values loyalty and stability over short engagements Nice to Have • Experience supporting a senior executive or business owner • Familiarity with AI tools or automation workflows (Zapier, Make, etc.) • Prior experience in e-commerce, wholesale, or import/export environments Working Details Hours: 20 hrs/week (part-time start, with path to full-time 40 hrs) Time zone: EST — approx. 9am start (TBC) Location: Fully remote Note for candidates: The owner values long-term working relationships — most of the current VA team has been in place for 3–5 years. If you show up consistently and prove yourself during the part-time phase, full-time is a natural next step. <div>$700 - $800 a month</div> Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...